Employee · Nika
AI bookkeeping for schools and daycare
Food supplier, educational materials, cleaning, facility maintenance and software invoices — entered with every field, the same day.
A school or daycare centre receives a constant flow of invoices: the catering company for daily meals, the educational supplier for books and craft materials, the cleaning service, the playground maintenance contractor, and the school management software. Each invoice needs supplier, date, invoice number, amount and VAT — entered and filed, or the budget tracking falls behind.
Nika watches her mailbox. She enters every field on every invoice and files it where your records live. When a catering invoice total looks wrong for the enrolment count, or a software charge appears twice, she sends it to you first. You pay only for invoices she completes.
How it works in your business
- Catches food supplier, materials, facility and software invoices the moment they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every time
- Flags unexpected totals and duplicate charges before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle recurring catering and supplier invoices?
Yes. Nika files each invoice individually as it arrives — the weekly catering bill, the monthly cleaning invoice, the termly materials order. She never batches recurring invoices together; each one is entered with its own date and number.
What does it cost per invoice for schools and daycare?
$0.40 per processed invoice — the same whether it is a 25-euro craft supplies order or a 2,000-euro catering invoice. You pay only for invoices she completes.
Can she handle invoices tied to specific programs or age groups?
Nika enters every field on the invoice. If it references a program, class or age group, she records what is there. When the allocation is unclear, she sends it to you rather than guessing.