Employee · Nika
AI bookkeeping for photographers
Equipment receipts, studio rental, print lab and software subscription invoices — out of your inbox and into your records, the same day.
A photographer is always on the move — weddings on weekends, corporate headshots on weekdays, editing late at night. Invoices and receipts pile up in the inbox: a lens rental from the gear house, the studio rental for a client shoot, the print lab invoice for a wedding album, Adobe and cloud storage subscriptions. Each one needs supplier, date, invoice number, amount and VAT — or the tax deduction list is incomplete.
Nika watches that mailbox. She catches every invoice and receipt — whether it is a PDF from the print lab or a forwarded email from the gear rental — enters every field, and files it where your records live. When a receipt is missing the VAT number, or a duplicate subscription charge appears, she sends it to you first. You pay only for invoices she completes.
How it works in your business
- Catches equipment rental, studio, print lab and subscription invoices the moment they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every time
- Flags missing VAT numbers and duplicate subscription charges before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle receipts from gear rental houses and online shops?
Yes. Whether it is a PDF receipt from a lens rental or an order confirmation from an online camera shop, Nika enters supplier, date, invoice or order number, amount and VAT. If a receipt is missing a field, she sends it back to you rather than guessing.
What does it cost per invoice for photographers?
$0.40 per processed invoice — the same whether it is a 10-euro print order or a 400-euro lens rental. You pay only for invoices she completes; anything she sends back for clarification is not charged.
Does she handle recurring software subscriptions?
Nika files each subscription invoice as it arrives — Adobe, cloud storage, editing tools. If the amount changes from one month to the next, she flags it. She does not cancel or manage subscriptions; she makes sure every charge is in your records.