Employee · Nika
AI bookkeeping assistant for printing shops
Paper supplier, ink distributor and platesetter invoices — entered and filed the same day, so per-job material costs stay current.
A printing shop receives a constant flow of supplier invoices: the paper merchant bills each weight and grade separately — coated, uncoated, card stock — the ink distributor sends its monthly statement for CMYK and spot colours, and the platesetter service charges per click or per maintenance visit. Each invoice needs supplier, date, invoice number, amount and VAT entered before the cost-per-job picture is complete.
Nika watches her mailbox. She enters every field on every invoice and statement and files the document where your records live. When a paper invoice is billed by weight but the delivery note shows sheets, or an ink statement total does not match the line items, she sends it to you first. You pay only for invoices she finishes.
How it works in your business
- Catches paper, ink distributor and platesetter service invoices the day they land
- Enters supplier, date, invoice number, amount and VAT — every field, every document
- Flags unit mismatches and statement inconsistencies before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle ink distributor monthly statements?
Yes. The distributor’s monthly statement is entered as one document with its total, date and statement number, and filed like any invoice. If the statement total does not match the line items, or a colour is billed at a different rate than the price list, Nika flags it.
What does it cost per invoice?
$0.40 per processed invoice — the same for a small platesetter service visit or a large paper delivery. You pay only for invoices she completes; anything she sends back for clarification is not charged.
Can she track material costs per print job?
Nika enters every field on the invoice as it arrives. If the invoice references a job number, she records what is there. She does not run job-costing reports — she makes sure the raw data is in your records so you can track costs yourself.