Employee · Nika
AI bookkeeping assistant for gyms
Equipment leases, maintenance visits, supplement bar restocks — every supplier invoice entered and archived the same day, not at month-end.
The invoices of a gym come from everywhere: the equipment lease lands monthly, the maintenance company bills after every service visit, the supplement bar restock arrives weekly, and the cleaning products supplier adds one more. They collect in an inbox until month-end, when someone types supplier, date, invoice number, amount and VAT for a stack of them at once.
Nika watches her mailbox. Each invoice is entered the day it arrives and filed where your records live. A maintenance bill that is higher than the usual visit, a lease invoice that changed amount, a duplicate from the supplement distributor — she sends those to you first and waits. You pay only for invoices she finishes.
How it works in your business
- Catches lease, maintenance, supplement and cleaning supplier invoices as they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every bill
- Flags amount changes on recurring bills — leases and service contracts — before they hit your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Our equipment lease is the same every month — does she still charge for it?
Each monthly lease invoice is still a document that must be entered and archived, so yes — it is one processed invoice at $0.40. The useful part: because she has seen the previous months, she flags it immediately if the amount ever changes.
What does it cost per invoice?
$0.40 per processed invoice — a weekly supplement restock and a monthly equipment lease cost the same to process. You pay only for invoices she completes; anything she returns with a question is not charged.
Does she handle member payments and subscriptions?
No. Member billing lives in your gym software. Nika handles the other side — the supplier invoices your gym receives — so your cost records are complete and current without touching membership data.