Employee · Nika
AI bookkeeping assistant for event agencies
Caterer, AV rental, venue and decor supplier invoices — filed per event, with every field, the same day they arrive.
An event agency juggles dozens of suppliers per project: the caterer bills the tasting and the event night separately, the AV rental company sends equipment hire invoices for sound, lighting and staging, the venue sends its deposit invoice and final billing, and the decor supplier bills floral, linen and furniture hire. Each invoice needs to land against the right event — supplier, date, invoice number, amount and VAT entered correctly.
Nika watches her mailbox. She enters every field on every supplier invoice and files the document where your records live. When she cannot tell which event an invoice belongs to, or a caterer’s final bill does not match the signed quote, she sends it to you first. You pay only for invoices she finishes.
How it works in your business
- Catches caterer, AV rental, venue and decor invoices the moment they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every invoice
- Sends unclear invoices to you before filing — never guesses which event they belong to
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she assign invoices to specific events?
Nika enters every field on the invoice — supplier, date, number, amount and VAT. If the invoice itself names the event or date, she records what is there. When it is unclear which event an invoice belongs to, she sends it to you rather than guessing. She does not run event-profitability reports — she makes sure the raw data is in your records.
What does it cost per invoice?
$0.40 per processed invoice — the same for a small decor hire or a large venue final billing. You pay only for invoices she completes; anything she routes to you for clarification is not charged.
How does she handle deposit and final invoices from the same venue?
Each invoice is entered individually as it arrives. The deposit invoice and the final billing are two separate documents, each with its own number and amount. If the final billing contradicts the deposit terms, Nika flags it.