Employee · Nika
AI bookkeeping assistant for veterinary clinics
Lab supplier, vaccine distributor and pet-food wholesaler invoices — entered and filed the same day, without squeezing bookkeeping between appointments.
A busy day at the clinic: the lab supplier delivers blood-test kits and culture swabs with an invoice, the vaccine distributor bills the latest rabies and leptospirosis batch, and the pet-food wholesaler drops a pallet of prescription diets with a delivery note. Each invoice needs supplier, date, invoice number, amount and VAT — or the cold-chain inventory and cost-per-case numbers drift.
Nika watches her mailbox. She enters every field on every invoice and files the document where your records live. When a vaccine invoice is missing the batch number, or the pet-food delivery note total does not match the invoice, she sends it to you first and waits. You pay only for invoices she finishes.
How it works in your business
- Catches lab supplier, vaccine distributor and pet-food wholesaler invoices as they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every delivery
- Flags missing batch numbers and delivery-note mismatches before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle vaccine distributor invoices with batch numbers?
Yes. When a vaccine distributor sends an invoice, Nika enters the supplier, date, invoice number, amount and VAT. If the batch number or expiry is printed on the invoice, she records what is there. If a critical field like the batch number is missing or illegible, she flags it rather than filing it incomplete.
What does it cost per invoice?
$0.40 per processed invoice — the same for a small lab-supplier order or a full pallet of prescription pet food. You pay only for invoices she completes; anything she sends back for clarification is not charged.
Can she reconcile pet-food delivery notes against invoices?
Nika enters and files each document she receives. She does not automatically match delivery notes to invoices — that is a reconciliation step. What she guarantees is that every supplier invoice is in your records the day it arrives, so the numbers are ready when you do reconcile.