Employee · Nika
AI bookkeeping assistant for cleaning companies
Chemicals, equipment, fuel and subcontractor invoices — entered and archived the same day, while the crews are out and the office is empty.
A cleaning company’s paperwork arrives while everyone is out on site: the chemicals wholesaler bills the monthly order, an equipment repair adds an invoice, fuel receipts come in from three vans, and the weekend subcontractor sends theirs after the job. The owner is quoting the next contract — the invoices wait in the inbox.
Nika watches that inbox. Every supplier and subcontractor invoice is entered the same day — supplier, date, invoice number, amount, VAT — and filed where your records live. A subcontractor invoice that does not match the agreed rate, or a supplier charging delivery twice, goes to you first. You pay only for invoices she finishes.
How it works in your business
- Catches supplier, fuel and subcontractor invoices while crews are out on jobs
- Enters supplier, date, invoice number, amount and VAT — every field, every document
- Flags subcontractor invoices that do not match agreed rates before they hit your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Subcontractors send invoices in every possible format. Is that a problem?
No. PDF, photo of a paper invoice, or a plain email with the details — Nika enters what the document states: name, date, number, amount, VAT. If a required field is missing, she returns it to you with a question instead of filing an incomplete record.
What does it cost per invoice?
$0.40 per processed invoice — a fuel receipt and a big equipment bill cost the same to process. You pay only for documents she completes; anything returned for clarification is not charged.
Can she match invoices to specific jobs or contracts?
Nika files each invoice with its supplier and details so your records are complete and searchable. Assigning costs to a specific contract is your accountant’s allocation step — what Nika guarantees is that no invoice is missing when that step happens.