Employee · Nika
AI bookkeeping assistant for IT service companies
Cloud provider, software licence and hardware supplier invoices — entered and filed the same day, without borrowing evenings from the team.
An IT service company receives a steady stream of supplier invoices: the cloud provider sends monthly billing for compute, storage and egress, the software vendor bills annual licence renewals for each client stack, and the hardware supplier invoices servers, switches and cables for the latest deployment. Each needs supplier, date, invoice number, amount and VAT entered — or the per-client cost picture drifts.
Nika watches her mailbox. She enters every field on every invoice and files the document where your records live. When a cloud bill is significantly higher than the previous month without a corresponding deployment, or a licence renewal is billed for a seat count that does not match, she sends it to you first. You pay only for invoices she finishes.
How it works in your business
- Catches cloud provider, software licence and hardware supplier invoices the day they land
- Enters supplier, date, invoice number, amount and VAT — every field, every invoice
- Flags unexpected billing spikes and seat-count mismatches before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle cloud provider monthly billing statements?
Yes. The cloud provider’s monthly statement is entered as one document with its total, date and statement number — one processed document at $0.40. If the total spikes without a corresponding deployment, or an egress charge looks unusual, Nika flags it for you.
What does it cost per invoice?
$0.40 per processed invoice — the same for a small licence renewal or a large hardware order. You pay only for invoices she completes; anything she sends back for clarification is not charged.
Can she track costs per client or project?
Nika enters every field on the invoice as it arrives. If the invoice references a client or project, she records what is there. She does not run profitability reports — she makes sure the raw data is in your records so you can track costs yourself.