Employee · Nika
AI bookkeeping assistant for medical clinics
Lab supplier, medical equipment and pharmaceutical distributor invoices — entered and filed the same day, without borrowing evenings from the practice.
A normal week at the clinic: the diagnostic lab supplier delivers reagents and test kits with one invoice, the medical equipment vendor bills the quarterly maintenance for the ultrasound, and the pharmaceutical distributor sends its monthly statement covering vaccines, syringes and consumables. Each needs supplier, date, invoice number, amount and VAT typed into the records — work that usually falls on the practice manager after the last patient.
Nika watches her mailbox. Lab supplier invoices, equipment vendor bills, distributor statements — each is entered the same day and the document filed where your records live. When a distributor statement total does not match the line items or a maintenance invoice is billed at a different rate than last quarter, she sends it to you first. You pay only for invoices she finishes.
How it works in your business
- Catches lab supplier, equipment vendor and distributor invoices the day they land
- Enters supplier, date, invoice number, amount and VAT — every field, every document
- Flags statement mismatches and unexpected rate changes before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle pharmaceutical distributor monthly statements?
Yes. A distributor’s monthly statement is entered as one document with its total, date, statement number and VAT — and filed like any invoice. If the statement total does not match the attached line items, or the VAT looks unusual for that distributor, Nika flags it before filing.
What does it cost per invoice?
$0.40 per processed invoice — a small consumables order and a large equipment maintenance bill cost the same. You pay only for documents she completes; anything she returns with a question is not charged.
Does she touch patient data?
No. Nika works with supplier documents only — lab supplier, equipment vendor and pharmaceutical distributor invoices. She never accesses patient records, treatment histories or the clinic management system.