Employee · Nika
AI bookkeeping assistant for beauty salons
Distributor invoices for colour, care lines and disposables — out of your inbox and into your records between clients, not after closing.
Deliveries land between appointments: the colour distributor drops the monthly order with an invoice, the care-line rep leaves another, and the box of disposables — gloves, foils, towels — comes with a third. The paperwork waits at reception until someone has a free evening to type supplier, date, invoice number, amount and VAT for each one.
Nika watches her mailbox. Every invoice that arrives — emailed by the distributor or forwarded as a photo from reception — is entered the same day and filed where your records live. If a distributor bills the same order twice or a discount is missing against the order note, she sends it to you first and waits. You pay only for invoices she finishes.
How it works in your business
- Catches distributor invoices for colour, care lines and disposables the day they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every delivery
- Flags double-billed orders and missing discounts before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
We buy from three different distributors — is that a problem?
No. Each invoice is entered on its own with its supplier name, date and number, whether it comes from one distributor or five. Nika never merges deliveries; if two invoices arrive for the same order, she flags the duplicate instead of filing it twice.
What does it cost per invoice?
$0.40 per processed invoice — the same for a small disposables order or the big monthly colour delivery. You pay only for invoices she completes; anything she returns with a question is not charged.
Can she track what each chair or stylist spends on product?
Nika files supplier invoices; she does not split usage per stylist — that is a different task. What she guarantees is that every distributor invoice is in your records the day it arrives, so the numbers are ready when you review product spend.