Employee · Nika
AI bookkeeping for freight companies
Fuel card statements, toll charges, vehicle maintenance and subcontractor carrier invoices — entered with every field, the same day.
A freight company runs trucks across routes daily. The fuel card provider sends weekly statements with dozens of refuelling transactions; the toll operator sends monthly passes; the repair shop invoices for truck servicing and tyres; a subcontracted carrier sends an invoice for an outsourced lane. Each invoice needs supplier, date, invoice number, amount and VAT — entered and filed, or the per-route cost tracking falls behind.
Nika watches her mailbox. She enters every field on every invoice and files it where your records live. When a fuel card total looks wrong for the routes run, or a maintenance invoice duplicates a previous charge, she sends it to you first. You pay only for invoices she completes.
How it works in your business
- Catches fuel card, toll, maintenance and carrier invoices the moment they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every invoice
- Flags unusual totals and duplicate charges before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle fuel card statements with many transactions?
Yes. Nika enters each fuel card statement as it arrives — supplier, date, statement number, total amount and VAT. She files it individually. If the total looks inconsistent with previous weeks, she flags it.
What does it cost per invoice for freight companies?
$0.40 per processed invoice — the same whether it is a 50-euro toll charge or a 3,000-euro maintenance invoice. You pay only for invoices she completes.
Can she assign invoices to specific routes or vehicles?
Nika enters every field on the invoice. If it references a truck number, route or driver, she records what is there. When the allocation is unclear, she sends it to you rather than guessing.