Employee · Nika
AI bookkeeping for HVAC contractors
Supplier invoices for condensing units, ductwork, refrigerant, filters and replacement parts — entered with every field, the same day.
An HVAC contractor juggles installations and service calls all week. Supplier invoices stream in: a condensing unit and coil from the equipment distributor, a ductwork fabrication order, a refrigerant restock, a batch of filters and contactors. Each invoice needs supplier, date, invoice number, amount and VAT — because those numbers determine whether the installation quote was profitable.
Nika watches her mailbox. She enters every field on every supplier invoice and files it where your records live. When a unit price looks different from the last order, or a refrigerant charge appears without a VAT breakdown, she sends it to you first. You pay only for invoices she completes.
How it works in your business
- Catches supplier invoices for units, ductwork, refrigerant and parts the moment they arrive
- Enters supplier, date, invoice number, amount and VAT — every field, every invoice
- Flags price changes and missing VAT details before they reach your books
What Nika costs
$0.40 per processed invoice
Per finished result. No subscription, no minimum hours. If there's no work, you pay nothing.
Questions about Nika
Can she handle invoices from equipment distributors and parts suppliers?
Yes. Whether the invoice comes from a major equipment distributor or a local parts supplier, Nika enters it individually with supplier, date, invoice number, amount and VAT. She never batches invoices from different suppliers together.
What does it cost per invoice for HVAC contractors?
$0.40 per processed invoice — the same whether it is a 15-euro filter restock or a 2,000-euro condensing unit. You pay only for invoices she completes; anything she sends back is not charged.
How does she handle warranty parts credits?
Nika files the invoices she receives. If a supplier sends a credit note for a returned warranty part, she enters it like any other document — supplier, date, number, amount. She does not track warranty claims themselves; she makes sure the credit reaches your records.