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Nika

Nika + Xero Integration

Coming soon

Nika does not yet push data directly into Xero through the API. What works today: Nika reads supplier invoices from email, extracts structured data, and exports a CSV you import into Xero as bills. A direct API connection is on the roadmap.

What this does

Nika captures every supplier invoice from your inbox — vendor, invoice number, dates, line items, tax breakdown, totals — and exports it as a clean CSV. You import that into Xero’s bill import flow. When the Xero API integration ships, the same extraction will create bills and match contacts automatically.

Data flow

Email inbox → Nika extraction → CSV export → manual import into Xero as bills. Planned: Email → Nika → Xero API (auto-create bills, match contacts, sync tracking categories).

Setup

  1. 1

    Connect your inbox to Nika

    Forward or connect the email address where supplier invoices land. Nika begins processing immediately.

  2. 2

    Review and correct extracted data

    Vendor name, line items, and tax are pre-filled. Fix anything Nika got wrong — it learns from corrections.

  3. 3

    Export CSV for Xero

    Download a CSV with columns matching Xero’s bill import template (Contact, Invoice Number, Date, Description, Quantity, Unit Amount, Tax Rate).

  4. 4

    Import into Xero

    Upload via Xero’s CSV bill import. Map the tax rate column to your Xero tax rates on first use. The direct API sync will remove this step entirely.

Limitations

  • No live Xero API connection — the import step is manual.
  • Contact (vendor) matching to existing Xero contacts is manual until the API ships.
  • Tracking categories (Xero’s equivalent of cost centres) must be mapped during CSV import; they do not auto-assign.
  • No real-time bank reconciliation sync — Xero bank feeds remain separate.

Works best with

Small-to-mid businesses on Xero that want to eliminate manual invoice data entry today and are comfortable with a CSV-import step until the API sync launches.

Questions

Does Nika connect to Xero directly today?

Not yet. The current path is Nika → CSV → Xero bill import. The CSV is formatted to match Xero’s import template. A direct API integration is planned and will automate the import step.

Will the Xero integration support multi-currency invoices?

Yes — Nika already extracts currency from invoice data, and the CSV export includes a currency column. When the API sync ships, multi-currency bills will push directly into Xero with the correct exchange-rate handling.

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