⏱️ Free Employee Timesheet Template

Below is a working timesheet structure — daily hours, project tracking, and a weekly summary.

A timesheet records how many hours each employee worked and on what. It is the basis for payroll, client billing, and project costing. This template covers the fields most small businesses need.

Employee & Period

Fields	Description
Employee Name*	Full name.
Pay Period*	Week or month — include start and end dates.
Employee ID	If you use internal IDs.

Daily Hours

Fields	Description
Date*	Each working day.
Start Time*	Clock-in time.
End Time*	Clock-out time.
Break Duration*	Unpaid break in minutes.
Regular Hours*	Standard working hours.
Overtime	Hours above standard.

Project Tracking

Fields	Description
Project / Client	Which job the hours belong to.
Task Description	What was done.
Billable?	Yes or no — for client billing.

Weekly Summary

Fields	Description
Total Regular Hours*	Sum of daily regular hours.
Total Overtime	Sum of daily overtime.
Total Hours*	Regular + overtime.
Signature*	Employee and supervisor sign-off.

How to use

1Have employees fill in timesheets daily — not from memory at the end of the week.
2Use project codes if you bill clients or track job costs.
3Require supervisor sign-off before payroll.

Or automate this

Collecting and verifying paper timesheets wastes hours. Nika tracks time from digital inputs (email, calendar, project tools) and generates verified timesheets — from {price} per timesheet.

Questions

Are timesheets legally required?

In most EU countries, employers must record working time to comply with the EU Working Time Directive. A timesheet is the simplest way to do this.

Should I round time entries?

Round to the nearest 15 minutes for simplicity. Some jurisdictions require specific rounding rules — check your local labour law.

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