AI for Accounts Payable
AI for accounts payable automates the capture, checking and filing of supplier invoices. Nika reads each supplier invoice as it arrives, verifies supplier details, invoice number and amounts, flags duplicates and mismatches before they reach your books, and files the record the same day — from $0.40 per processed invoice, with no monthly retainer.
Supplier invoices in your inbox become filed, checked records the same day — without someone opening, typing and chasing each one.
Accounts payable is where supplier invoices pile up. They arrive by email, by post, through vendor portals — and each one needs to be matched to a purchase order or delivery note, checked for the right supplier and tax rate, entered into the ledger, and scheduled for payment. Late or duplicate entries lead to missed discounts, overpayments, and reconciliation pain at month-end.
Nika handles the capture and checking side. She reads every supplier invoice, extracts the fields your ledger needs, and flags anything inconsistent — a duplicate invoice number, a supplier name that does not match your records, a tax rate that looks wrong. Clear invoices are filed immediately; flagged ones wait for you to confirm.
How Nika does this
- Nika captures each supplier invoice from your inbox or portal the day it arrives.
- She checks supplier, invoice number, amounts and tax against your existing records for duplicates and mismatches.
- Clean invoices are filed to the ledger; flagged ones go to an approval queue with the reason attached.
Questions
Does Nika match invoices to purchase orders?
Nika captures and checks the invoice data and flags duplicates and supplier mismatches. Matching to purchase orders or goods-received notes is a separate workflow — she provides clean, structured data that makes that match straightforward, but she does not perform the three-way match herself today.
Can Nika schedule payments to suppliers?
No. Nika files invoices and prepares the data so the payment run is fast, but she does not initiate or schedule payments. Approving and sending money stays with you or your accountant — that separation is deliberate.