Employee · Nika
AI speed-to-lead caller for real-estate agencies
Every “is this still available?” form and every portal inquiry — Sofia rings the buyer back within a minute and books the viewing.
A buyer finds a listing on a property portal at 9:14 pm and sends a message. By 9:20 they are scrolling three more listings from competing agencies on the same street. If the inquiry sits in an inbox until tomorrow morning, that buyer is already viewing a different apartment with a different agent.
Sofia watches that portal inbox. The moment an inquiry lands — day or evening — she calls the buyer back within sixty seconds. She asks whether they are cash or financing, confirms the budget range, and books a viewing slot straight into the agent’s calendar. You get a one-line summary per call and pay only for connected calls.
How it works in your business
- Calls every portal inquiry and listing-contact form within sixty seconds of arrival
- Asks the qualifying questions — budget, financing, timeline — and notes the answers
- Books the viewing straight into the agent’s calendar and sends a one-line summary
The inquiry pile every agency recognises
A working agent’s day is structured around viewings, not inboxes. While you are showing a two-bedroom at noon, the portal inbox collects four inquiries; during the evening valuation, three more. Each portal has its own inbox, the office phone rings to voicemail, and a few buyers message the agency’s social pages instead. By the time anyone consolidates all of it, the list is a day old.
The cruel part is that buyer interest expires faster than almost any other lead type. Someone asking about a flat tonight is actively searching tonight — they have five tabs open and will book viewings with whoever responds. A reply tomorrow is not a late reply; it is a reply to someone who has already planned their weekend viewings.
Sofia sits on top of all those channels at once. She does not replace the agent’s judgement about pricing or negotiation — she makes sure that every inquiry becomes a qualified, booked viewing before it goes cold, and that the agent walks into each viewing already knowing budget, financing and timeline.
The first month, concretely
In week one you connect the portal inboxes and the website contact form, and define the qualifying questions — typically budget, financing status, current situation and timeline. You also set the calendar rules: which agent covers which area, when viewings can be booked, how much buffer between them.
From week two the routine settles: Sofia calls each new inquiry, and the agents start their mornings reading her call notes instead of raw inquiry emails. The notes accumulate into something useful on their own — you begin to see which listings generate calls but no qualified buyers, which is usually a pricing signal worth discussing with the seller.
The cost follows activity, not headcount. At price announced at launch per connected call, a listing that draws a dozen buyer calls in its first week costs roughly what you would expect for a dozen units of work — and a quiet August costs almost nothing. Compare that shape with a fixed assistant salary that is identical in both months.
What Sofia costs
Pricing is announced when Sofia goes live. Reserve a place and we'll tell you first.
Questions about Sofia
What if the inquiry arrives outside business hours?
Sofia calls back regardless of the hour. Property portals see most inquiries in the evening, and the first agent to call usually gets the viewing. She calls within sixty seconds of the inquiry landing — that includes 9 pm on a Sunday.
What does a connected call cost for real-estate agencies?
price announced at launch per connected call — the same whether it is a studio inquiry or a three-bedroom listing. You pay only for calls where the buyer answered; busy signals and no-answers are not charged.
Can she handle multiple listings at once?
Yes. Sofia reads the listing reference from the inquiry and qualifies the buyer against that specific property. She does not mix up listings — each call is tied to the property the buyer asked about.
Does Sofia work alongside the CRM we already use?
Yes. Her call notes and booked viewings can flow into your existing CRM, and the agency keeps working the way it already does. If you have no CRM at all, her call log and the calendar are enough structure to start with.
What does she say about a property she cannot answer for?
She answers from the listing data you give her — price, size, floor, availability. For anything beyond it, such as negotiation room or the seller’s situation, she says the agent will cover that at the viewing. She never guesses about a property, because a wrong answer there costs trust you cannot rebuild on a call.
What happens if she books a viewing that clashes or misfires?
Bookings go into the agent’s real calendar with the rules you set — areas, hours, buffers — so double-booking is prevented at the source. If a buyer no-shows or cancels, that is visible in the notes, and repeat offenders can be flagged so agents stop losing afternoons to them.