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Nika

Entering Invoices for Dozens of Clients Every Day

In an accounting office the invoices of many clients arrive continuously: by email, as photos, as scans. Nika reads each document, extracts the fields, and files it, sending only the unclear entries to your approval queue instead of guessing. You review the exceptions, not the pile. From $0.40 per processed invoice.

Every client sends their own stream of documents — supplier invoices, receipts, statements. They arrive by email and phone photo, all day, in every format. Someone at the office has to open each one, read it, type it into the right client and the right period, and repeat. On a busy day the entering does not stop, and the cost of the work grows with every new client while the fee does not.

How Nika handles it

  1. 1Invoices arrive at her own mailbox instead of piling up in a shared inbox
  2. 2She reads each document and extracts the fields with her confidence level attached
  3. 3Entries she is not sure about wait in the approval queue — she never guesses silently
  4. 4Each completed invoice is filed with its source document attached
  5. 5Her report shows what was filed cleanly and what waits for your one-tap confirmation

When you need to step in

You confirm the entries she marked as unclear, and you handle anything that is a judgement call: a document that belongs to a different period, a duplicate, or something that is not an invoice at all. Nika flags these instead of entering them.

The old way

One person opens document after document, typing supplier, date, number, amount and VAT for each, switching between clients all day. The work is simple but endless, typos creep in by late afternoon, and month-end turns the daily stream into a backlog that eats evenings.

Questions

Does Nika replace the accounting software?

No. Nika does the reading and the entering — the repetitive part before the accounting judgement. Your software, your chart of accounts and your review stay as they are. She prepares clean entries so the accountant spends time on the work that needs an accountant.

What happens with an entry Nika is not sure about?

She does not guess. The entry waits in the approval queue with her reading of the field attached, and you confirm or correct it with one action. Payment is per processed invoice — you decide how much of the checking stays with you.

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