Best Hubdoc Alternative
Hubdoc (included free with Xero) auto-fetches documents from connected suppliers and banks and pushes the data into Xero bills. It is a capable capture tool — but you still review and publish each document, and auto-fetch only covers a limited set of suppliers. Nika takes the next step: she watches a mailbox, files every supplier invoice automatically the same day it arrives, and charges {price} per processed invoice with no subscription. If you are tired of the manual upload and publish loop, Nika is the more hands-off alternative.
What it does well
- Included free with a Xero subscription — no additional cost if you are already on Xero.
- Auto-fetch from connected suppliers and banks reduces manual uploads for recurring documents like utility bills.
- Pushes extracted data directly into Xero bills and transactions — no separate sync step.
- Mobile app for photographing receipts and invoices on the go.
Where Nika wins
- No manual upload or publish step. Hubdoc requires you to review and publish each captured document; Nika files automatically and flags only the uncertain ones.
- No dependence on a supplier connection list. Hubdoc's auto-fetch works for a limited set of suppliers; for everyone else you upload manually. Nika handles any supplier invoice that arrives by email.
- No Xero requirement. Hubdoc only makes sense if you are on Xero; Nika works alongside any accounting setup or on her own ledger.
- Per-invoice pricing with no subscription. Hubdoc is "free" but bundled with Xero ($15+/month); Nika is {price} per processed invoice with no platform lock-in.
Feature comparison
| Feature | Hubdoc | Nika |
|---|---|---|
| What it does | Auto-fetches and captures documents for you to publish | Files supplier invoices into records automatically |
| Manual publish step | Yes — every document | No — only uncertain invoices flagged |
| Supplier auto-fetch | Limited supplier list | Any supplier that emails invoices |
| Pricing | Free with Xero ($15+/month) | {price} per processed invoice |
| Requires Xero | Yes | No |
| Mobile receipt capture | Yes | No — mailbox only |
| Bank/credit card statements | Yes — auto-fetched | No — supplier invoices only |
| Turnaround | When you publish | Same day, automatically |
How to switch
If you are on Xero, you can run Nika alongside Hubdoc before deciding. Forward your supplier invoice mailbox to Nika and let her file incoming invoices automatically, while Hubdoc continues to auto-fetch from connected suppliers. After 2–3 weeks, check whether Nika's mailbox-based filing covers everything Hubdoc's auto-fetch did — for most businesses it does, because email is how suppliers actually send invoices. If so, you can stop manually uploading to Hubdoc and rely on Nika for inbound supplier invoices, keeping Hubdoc only for bank statement fetch if you use it.
Verdict
Hubdoc is the right choice if you are on Xero, value the auto-fetch from connected suppliers, and do not mind the review-and-publish step. Nika is the better alternative if your real pain is the manual loop — uploading, reviewing, publishing — and you want supplier invoices filed automatically the same day without being tied to Xero. The two can coexist: Hubdoc for auto-fetched statements, Nika for emailed supplier invoices.
Questions
Is Nika free like Hubdoc?
No. Hubdoc is bundled free with a Xero subscription ($15+/month). Nika charges {price} per processed invoice with no subscription. The trade-off is that Nika eliminates the manual publish step that Hubdoc requires on every document.
Does Nika auto-fetch from suppliers like Hubdoc?
Not in the same way. Hubdoc connects to specific suppliers and banks via direct integrations. Nika watches a mailbox — so any supplier that emails you an invoice is covered automatically, without needing a pre-built connection. For most businesses, email covers more suppliers than Hubdoc's connection list does.